Software for landlords to manage tenants and inspections
Leases in email, inspection photos on your phone, dispute notes in a drawer. When a tenancy goes wrong — and eventually one will — you need it all in one dated, verifiable record. Herarx gives every property its own secure case.
Sound familiar?
Scattered records cost you at the worst possible moment
Deposit disputes and tribunal claims are won on dated, documented evidence. Here's the difference.
- Leases buried in your inbox, inspection photos on your phone
- No dated proof of property condition over time
- Gas safety and renewal deadlines tracked in your head
- Each property's history spread across different places
- A deposit dispute means scrambling to find evidence
- Every lease, photo, and note attached to the property case
- A dated inspection log proving condition at each visit
- Tasks with due dates flag renewals before they lapse
- One case per property holds the full tenancy history
- A dispute-ready evidence trail you can share in seconds
Built for property management
Stop losing things when disputes arise
The time to organise is before you need it. Every feature below is designed to protect you when a tenancy gets complicated.
Property location maps
Pin a physical address to every property case and view all your properties on a live map. Filter by status to see which properties are active, vacant, or in dispute at a glance.
Document storage & encryption
Leases, inventories, check-in and check-out reports, correspondence — all uploaded to the case, encrypted at rest, and access-logged. Know exactly who viewed what and when.
Dated inspection log
Every inspection is a dated entry in the case timeline. Add photos, condition notes, and follow-up tasks. The full inspection history is always there, in order, when you need it.
Repair & maintenance tasks
Create tasks for repairs, compliance checks, and rent reviews with due dates and priority. The SLA dashboard shows what's overdue across every property you manage.
Tenant & contractor contacts
Tenants, guarantors, letting agents, maintenance contractors — all stored as contacts, attached to the relevant property case, with private notes for each.
Dispute-ready evidence trail
When a deposit dispute goes to adjudication, you need a timestamped, evidenced record. Herarx's audit trail and dated file log gives you exactly that — automatically.
Secure document sharing
Share specific documents with a solicitor, letting agent, or adjudicator via a secure portal link — without giving them full access to the case or your account.
Portfolio tagging
Tag cases by property type, location, letting agent, or anything you track. Filter your full portfolio by tag. See breakdowns in the analytics dashboard.
Portfolio analytics
Open, closed, and in-progress properties charted over time. Status and importance breakdowns. See the health of your full portfolio without opening every case.
Workflow
From move-in to move-out
A simple structure that covers the full tenancy lifecycle — and gives you evidence when it matters.
Create the property case
One case per property. Pin the address on the map. Add the tenant as a contact. Upload the signed lease and check-in inventory.
Log events as they happen
Inspection visits, maintenance requests, rent arrears notices — each one gets a dated note and any supporting photos or documents attached.
Track tasks & deadlines
Gas safety, EPC renewals, repair follow-ups — set tasks with due dates. The dashboard flags what's overdue before it becomes a legal problem.
Close or dispute
At tenancy end, you have a complete, timestamped record. If there's a deposit dispute, share the evidence trail directly with the adjudicator via a secure portal link.
FAQ
Questions landlords ask
What software can landlords use to manage tenants and inspections?
You need something that keeps tenant details, lease documents, and a dated inspection log together per property. Herarx does this by treating each property as a case: add the tenant as a contact, upload the lease, and log every inspection with photos and dated notes — so the full history is in one secure, searchable place.
Can I store leases and inspection reports for each property?
Yes. Upload leases, inventories, check-in/check-out reports, and inspection photos directly to each property's case. Files are encrypted at rest and access-logged, and the dated records timeline keeps everything in chronological order.
How does Herarx help with deposit disputes?
Disputes are decided on dated, documented evidence. Because Herarx timestamps every note, photo, and file on the property case automatically, you build a defensible evidence trail as you go — then share exactly the relevant documents with an adjudicator via a secure, expiring portal link.
Can I manage multiple properties in one place?
Yes. Each property is its own case, and the dashboard, map view, and analytics give you a portfolio-wide read — what's active, what's in dispute, and which tasks (gas safety, renewals, repairs) are overdue across everything you manage.
Is Herarx free for landlords?
There's a free tier with no credit card required, which is enough to manage your first properties. Paid plans add team features if you run a larger operation. Encryption, 2FA, and the audit trail are included on every plan.
Start organising your property portfolio today.
Always free to get started. No credit card. Your documents are encrypted at rest from day one.